Pharma Speakers Bureau from beginning to end
Manage all aspects of Pharma Speakers Bureau Program Logistics, Budgets, Expenses, Speaker Contracts, Speaker Utilization, and more. Quickly capture all honorarium, meals, travel, and lodging TOV for Open Payments Reporting.
Planners can manage every aspect of the Pharma Speakers Bureau, ensuring successful and compliant Programs.
Planners can completely manage Speaker Contracts, their Profiles, Training Records, Program Engagement Logistics and Expenses, Speaker Honorarium and Cancellation Fees, and all other required documents.
Planners can also manage the approved presentation materials, training videos, and all other required and approved documents through the built-in Pharma Gnosis Speakers Bureau CMS. Speakers can only view documents in which they have been formally trained.
Planners can configure and run Aggregate Spend reports for required Open Payments reporting.
Sales Reps can effortlessly run virtual and live, in-office and out-of-office at a venue, and hybrid programs from any device.
Reps can easily communicate preferred speakers, program dates, and venues based on speaker availability and configurable compliance rules.
Reps can easily capture program attendance with electronic signatures and meal acceptance from any device for compliant transfer of value and open payments reporting.
Pharma Area and Regional Managers can quickly and easily oversee and manage the Speakers Bureau Budget, approve Programs, visual Speaker Utilization, and more through Executive Dashboards.
Managers can use the Pharma Gnosis Money Tree to manage the Salesforce roster and Speakers Bureau budget. This tool allows managers to visualize and track budget allocation, money committed, and the remaining amount available across all areas, regions, and territories.
Speakers can conveniently view pending Speaking Engagements from any device.
Speakers can quickly and easily Accept or Decline Program Invitations from the Speakers Portal.
Speakers can conveniently and easily access the approved Presentation material for the speaking engagement to ensure compliance.
Automated Email Notifications
Set up automated Email Notifications for Attendees, Managers, and Speakers triggered by your Business Rules.
Send automated Attendee and Speaker Program Reminders, Program Cancellations, and Thank You Emails.
Set up automated and send LOW RSVP and Over Capacity Warning Emails to Planners, Reps, and Managers.
Approved Content Repository
Manage and control access to all pharma-approved documentation.
Organize Program Slides, Invitations, Program References, Training Materials, and anything else, including videos, in a simple folder structure.
Control visibility for the Documentation for Sales Reps, Managers, and Speakers so stakeholders can access only what is intended.
Documentation can be automatically converted to Read-only PDF format to prevent changes.
Program Self-Registration
A Self-registration Portal is automatically created for each Program Approved and placed into Recruiting by the Planner.
Registration Fields are entirely configurable, and based on participant credentials, fields such as NPI and State License can be configured as required.
Integrate your Customer Master HCP database, allowing Registered Users to search for themselves, to help provide more accurate reporting and simplify the registration process.
Speaker Contract Management
Speaker contracts and service agreements for Speaker Fees can get complex.
Different fees are charged based on the program type—live vs. virtual or hybrid—the number of programs per day, the distance traveled, and the percentage of Cancellations.
The Gnosis Pharma Speakers Bureau Platform is configurable to handle any scenario, ensuring accurate expense reporting and budget management.
